PROGRAMS

EXTENDED CANCER RETREATS (Two or more days in length)
The deposit policy was put into place due to many last minute cancellations by registered participants, which contribute to increased staff time and administrative costs, and make it very difficult for those on the waiting list to make last minute plans to attend. Once you have attended a retreat, or cancelled within the parameters above, you will be contacted post-retreat and given the option to have your check or credit card charge slip shredded, returned to you or donated to support the cancer program.

• We ask each applicant to send in a $100 check with their application (Visa/MC charges can be called in if you prefer)
• This deposit WILL NOT BE PROCESSED unless you cancel less than 30 days in advance of a retreat where you have a confirmed space on the roster.
• You will receive your deposit back if you have a medical or family emergency that prevents attendance.

EXTENDED HARMONY HILL WELLNESS/IN HARMONY PROGRAMS (Three or more days in length):

• Deposit: Minimum $200 deposit is required to hold your space.
• The balance of the program tuition is due two weeks prior to the retreat.
• Payment arrangements may be available; contact the Program Department at Harmony Hill.
• If you cancel six weeks or more prior to the retreat: $100 administrative fee will apply against deposits made.
• If you cancel less than six weeks prior to the retreat: $200 administrative fee will apply against deposits made.

ONE OR TWO DAY HARMONY HILL WELLNESS/IN HARMONY PROGRAMS

• Your registration is not considered confirmed, and a space in the retreat cannot be guaranteed, until you have paid for the workshop in full prior to the retreat date.
• If you cancel your reservation more than two weeks in advance of the scheduled program, Harmony Hill will retain a $25 cancellation fee.
• If you cancel two weeks or less before the start of the scheduled program, Harmony Hill will retain 50% of the program registration fee as cancellation fee. Any balance paid above that amount can either be refunded to you or can be applied toward the registration fee for another event within the same calendar year.

GROUP RENTALS

• Your group rental date is confirmed when we receive your booking deposit. If your deposit has not been paid, Harmony Hill will consider the date open for other bookings.
• Deposits are required at time of booking. Depending on how far in advance you book your retreat the amount of initial deposit will vary between 10%-50% of total invoice. 50% of total invoice is due within 60 days of your booking date.
• Payment for balance of group rental cost is due at time of group arrival at Harmony Hill, unless you have made other arrangements in advance.
• Harmony Hill must be notified of any changes in your group reservation at least seven (7) days in advance of the start of your event. If you do not notify us regarding a decrease in your number of guests at least 7 days in advance, you will be billed for your original number. In the event your number of guests increases, the additional billing amount will be due and payable upon arrival. Harmony Hill retains the right to charge a minimum $100 damage fee for any damage to property, buildings, or equipment caused by any participants in your group.

GROUP RENTAL CANCELLATIONS & REFUNDS:
If your group cancels once a reservation deposit has been received, our policy is as follows:

• Less than 30 days out from Day 1 of your retreat date: Deposit is non-refundable
• More than 30 days out from Day 1 of your retreat date: 50% of the reservation deposit will be retained.

GROUP RENTAL BILLING MINIMUM:
Billing minimum is 10 guests for overnight and day groups with meals. If you have agreed to a number larger than 10 and have reserved guest buildings to accommodate this number, and then do not fill them as expected, you must notify us at least 60 days in advance of your scheduled arrival date, or you are responsible for the rental costs of holding the extra buildings.

CANCELLING YOUR GROUP RENTAL OR PROGRAM RESERVATION:
Contact Harmony Hill to cancel a reservation:
E-mail: retreats@harmonyhill.org or your contact person